Term Sheets and Definitive Documents

9 minutes, 3 links

Term Sheets and Definitive Documents

The Term Sheet

A term sheet is a summary of the key business terms of the proposed transaction. It should be short, easy to understand, and it should be free of legalese—save perhaps a sentence about the non-binding nature of the proposal. Term sheets are helpful in reaching agreement on the principal business terms as they are very short (1-2 pages) and concise, and easily understandable by those at all familiar with the terms.

Each type of financing, (e.g. convertible notes, preferred stock) will have a fairly typical set of topics that are covered in the term sheet. For convertible notes, this will include interest rates, conversion conditions, and so on. For a preferred stock offering, the term sheet will cover price per share, liquidation preferences, et cetera. Part III will help you understand the common terms in typical angel financings such that you can quickly evaluate any term sheet you may come across. We’ll also cover more unusual terms. Examples of the types of terms sheets you will encounter are collected in the appendix.

Often accelerators and angel groups have boilerplate term sheets that they like to use as starting points in negotiations. You can find an example at Alliance of Angels, and take a look at the Techstars Series AA Term Sheet.

To be clear, there are no “standard” terms for term sheets. There are typical terms and industry norms, but there is still quite a range out there. Some accelerators, like Y Combinator, put forth very entrepreneur-friendly term sheets and encourage very little negotiation of them. Some angel groups put forth very investor-friendly term sheets. Once you have reviewed the types of investments here and seen a few in the field, you will start to get a sense for what is typical for different financings.

For term sheet terms that are most often associated with a single type of financing, we discuss them within that section. Some terms are applicable across a broad range of financing types, and these we will cover in General Investment Terms.

Sample term sheets of each type of financing can be found in Appendix A.

No matter what kind of deal you’re negotiating, there are a couple of things to keep in mind:

danger Avoid binding term sheets. Binding term sheets are, in general, not advisable except in very unusual circumstances. A term sheet, by virtue of its brevity and lack of legalese, is not intended to capture every business term (remember, it is short, preferably a page or two in length). After reaching agreement on a term sheet, investors will continue refining their thinking about the prospective investment as due diligence reveals information about the company, the market, and other relevant considerations. That information may lead an investor to determine that the deal should not proceed or should proceed on different terms. If the term sheet is binding, however, the investor may not be able to get out of the deal or be stuck with the term sheet terms, even if unsatisfactory.

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danger Avoid ambiguous term sheets. Although term sheets should be short, sometimes they fail to clearly define key terms or use imprecise language that later leads to confusion and conflict. Can you see how this language could lead to problems?

The “board” (which may be a board of directors or board of managers) shall be made up of both Founders and the Investors or their representatives. If more investors are added, the board shall become a representative board of five people, whose number and make up may be changed from time to time by vote all of the membership interests voting, but must always include at least one representative of the Investors as long as the Investors hold together more 5% of the Company on an as-converted basis.

This paragraph introduces confusion on a number of fronts. How big is the board going to be, exactly? And whose representatives will make up the board? An ambiguous term can lead to mistrust and a broken deal. Avoid these scenarios by taking care to use precise language. Frequently your best bang for the buck for lawyer fees can be had when you involve the lawyer at the earliest stages to help architect the transaction.

Definitive Documents

The term sheet outlines the details of a specific financing and is usually non-binding (save perhaps for exclusivity and confidentiality clauses). For the deal to be closed, legal contracts representing the details of the investment terms need to be drafted, negotiated, and signed. These contracts and potentially amendments to corporate documents are referred to as the definitive documents.

Closing refers to the moment at which you sign the definitive documents requiring your signature, and send the company your money, typically either in the form of a check or a wire transfer. The company signs the required documents and delivers to you the security purchased.

What definitive documents are will depend on the specifics of the transaction, but they typically include:

  • The note or the convertible equity instrument, in the event of a convertible note or convertible equity financing;

  • In a preferred stock financing, in addition to the purchase agreement, you might have an Investor Rights Agreement, a Voting Agreement, and a right of first refusal and co-sale rights.

  • The security you purchased could take the form of an original copy of the convertible note you bought, or common or preferred stock certificates accompanied by the stock purchase agreements executed by all parties. Increasingly, the stock certificates are represented electronically through systems such as Carta.

There are often multiple ways to express a desired outcome within the definitive documents, and different lawyers will have their own language they prefer. However, any aspect of the deal that will materially impact the cost per share or the rights of the investor should be worked out as part of negotiating the term sheet. It’s cheaper to figure things out during the term sheet stage, where you might have just two pages to get through, than during the definitive documents stage, where the documentation can be hundreds of pages and cost a lot of money in legal fees to develop. Every major term that you care about should be represented in the term sheet, and then it’s the lawyer’s job to organize them and add a bunch of agreements, charter amendments, and so on in the definitive documents. The point is, the definitive documents are typically several sets of documents that will express in detail and make binding all the things you worked out in the term sheet. They are two different things, two different parts of the process, and two different sets of paper. But the definitive documents should reflect the understandings reached in the term sheet.

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